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Spring is here and its time to get ready for the next Autodesk product upgrades. If you are a Revit user like me, you probably don’t look forward to upgrading the library with each release. In releases up to 2015, Autodesk always provided an upgrade families batch routine for Revit. Since 2016, that utility folder is missing. Have no fear, I have the solution for you. Ready? Lets get started.
Set up a duplicate folder tree for your next version library. I use “Tree Copy” to generate a duplicate folder structure from my existing library. Create a folder that you can use as work area. I named mine “~PROCESSING”.
Select a handful of folders from last year’s version of Revit and copy them into your “~PROCESSING” folder. I use a “right click” drag and drop process to ensure that I am copying the files not moving them.
Release your mouse when the cursor is over your destination folder and use the popup menu to choose “Copy Here”. Don’t worry that windows indicates “Move to ~PROCESSING” while you are dragging the files. If you right click drag, you’ll have the option to choose when you release the mouse button.
Now that you have your old files ready to be upgraded, copy the provided scripts to the same location using the “right click” drag and drop method as shown in the image below.
Here are direct links to the script files you’ll need:
To create the file list for your families upgrade, double click on the “Upgrade_RFA.bat” file inside your “~PROCESSING” folder.
When the batch file runs to completion, the famlist_rfa.txt file will appear as shown below. Note: the zip file download now contains two additional files a batch file to create a list of project files, and a journal file that will upgrade the project files.
We are now ready to process our upgrades. We will allow Revit to run in automated fashion using a custom written journal file that we drag on top of the Revit 2016 desktop shortcut.
Let Revit run in Automatic mode upgrading your files. If it errors out, it will present an “Entering Interactive Mode” warning like the image shown below.
Click Enter interactive mode, and click “OK” to accept any other message dialogs that appear. Exit out of Revit, saving the last file that it had successfully opened. Navigate your folder and find the journal.0001.txt or the highest number journal file that has been created if this has happened on more than one file.
Double click to open this journal in Notepad. Scroll to the bottom of the file and click at the end of the text found on the last row. Click the edit menu and choose find and then enter .rfa as the search term in the text box that displays. Change the search direction to “Up” and click “Find Next” three times to advance to the last opened file.
Highlight and select the filename and extension (.rfa) as shown in the image below. Copy this file name to your clipboard.
Close the text file and open the famlist_rfa.txt file in your ~PROCESSING folder using notepad.
Place your cursor at the very beginning of the file, click the edit menu and choose find.
Paste the filename from your clipboard to the search entry text area and click find next. Select the row that contains that filename and all the preceding rows. Delete them from the text file. Ensure that you delete the empty row at the top so the first row contains the next available file name and path. Save and close the famlist_rfa.txt file.
Left Click and drag the Upgrade_RFA.txt file from your ~Processing folder onto the Revit 2016 desktop shortcut as shown in the next image to restart the process.
Watch the magic happen as the batch routine continues reading the filepaths from famlist_rfa.txt and opens them one by one inside Revit 2016, saving and upgrading each in turn as if by magic. When the process is done, Revit will close itself.
At this stage, you have upgraded all your families, now it is time to move onto the Project files contained in your library. This process is very similar to the last one. Double click the Upgrade_RVT.bat batch file to generate a new Filelist_rvt.txt containing the names of all the project files in your library. Once that file is generated, Drag and drop the Upgrade_RVT.txt file onto your Revit 2016 desktop shortcut to start the automated process. If the process stops at the “Enter Interactive Mode” message box, perform the file cleanup by locating the last successful upgraded filename using the journal files and remove it and the files above it from the Filelist_rvt.txt file. Drag and drop the Upgrade_RVT.txt onto the shortcut to restart the process.
Double click the XDelete_RFA.bat file to perform final cleanup operations in your processing folder.
Once clean-up is done, move the folders out of ~Processing into your library and delete the ~Processing folder.
Remember, If Revit errors along the way with the “Entering Interactive Mode” message, search the journal to find the last file processed, remove the processed entries from the respective file list and continue processing the rest of the library.